Instructions for oral presentation

How to submit your presentation at the Meeting

• Please come to the Speakers’ Ready Room (Quadrant) at least 1 ½ hour before the beginning of your session. In case your speech has been scheduled for morning session please come to the Speakers’ Ready Room (Quadrant) one day before the day of your presentation.
• Speakers’ Ready Room location will be marked in the final programme brochure

Opening hours of the Speakers’ Ready Room (Quadrant) *

 * the times may be subject to change closer to the date of the Meeting

Exact timing of the presentations has or will be specified before the meeting via email from the organizers.

There are two kinds of oral presentation:

• standard ORAL presentation including questions and answers. For this kind of presentation, please reserve about 20% of your allotted time for questions and answers.
• SPEED talks or HIGHLIGHT talks: very short presentations (up to 5 min) with no time reserved for questions and answers. Because these presentations are meant mainly to attract attention of your colleagues, we also offer presentation of a poster along with the speed or highlight talks, expecting the discussion will concentrate around the poster.

There will be a timer for keeping your time. This equipment will be well seen at the preview display and the time will be also controlled by the chair of the session.

We strongly ask all the speakers to keep the time of their presentations.

How to prepare your presentation

PowerPoint Instructions

• Please use the Microsoft PowerPoint 97-2007 or 2010* (*.ppt) or (*pptx), or Adobe Acrobat Reader (.pdf) to guarantee they will open successfully on an on-site PC.
• We recommend you to save your PowerPoint presentation using PPT(X) format instead of PPS
• At the ICOM9, all the screens will have the format ratio 4:3.
• Please note that if you use MacIntosh-based (APPLE software) presentations or you are using your own laptop, please check in advance (at least 2 hours before your session starts) their Windows compatibility.

Pictures/Videos

• JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.
•  Images inserted into PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
•  In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 and AVI format should work with no difficulties

How to save your presentation

• Please save your presentation in one of the following disc or medium:
  - USB flash disc
  - CD-ROM (CD-R/RW) , DVD-ROM (DVD±R/RW)
•  Save all files associated with your presentation (PowerPoint file, movie / video files, etc.) to one folder / location.
• In case you are presenting more than one presentation during the Meeting, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.
•  Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.
• DVD-RAM - will not be available.  

Other information

• During your lecture you will be using Remote Control for controlling your presentation
• Your own notebook is allowed to use for presentation only after discussion with technician on-site
• All presentations uploaded on the PCs during the conference will be deleted from all the PCs used during the Meeting after the conference is concluded.